An update from Bowls SA in regards to Member Club AGM’s
Thursday, March 26 2020
With the recent restrictions placed on our venues by Government due to COVID-19 and the inability to hold gatherings of more that 10 people.
Bowls SA’s previous correspondence suggets, where possible, Clubs endeavour to meet legislative requirements by administering your Annual General Meeting electronically. This is outlined in the below correspondence.
For Clubs wishing to postpone their Annual General Meetings due to these restrictions; this can be done by administering the following guidelines. Postponement may also provide suitable time to administer electronic arrangements.
Postponing AGM Guidelines;
You can postpone your AGM for up to six months. SA Consumer and Business Services (CBS) will take no action for six months for such postponement. See https://www.cbs.sa.gov.au/news/information-associations – If the need for a postponement continues past this time you can formally write to CBS and seek a further postponement or extension.
You should continue to prepare your financial statements for the relevant financial year and have them audited as you normally would.
Advise all your members of the postponement and send out the audited financial statements to the members. By doing this when the AGM is held it will be a formality to approve the financials.
Clubs can hold their respective AGM’s electronically within the timeframe, including any postponement, in accordance with the Act and Member Club constitution. A consideration to determine proceeding with any meetings electronically includes, but not limited to, SKYPE, ZOOM, FACEBOOK LIVE or via teleconference service.
Member Clubs can utilise Bowls SA teleconference service “Zoom”, at no financial cost to the club. Zoom will enable Member Clubs to hold a meeting electronically via voice or video, this can be enabled through Computers, Android or ISO products, and telephone.
Please email firstname.lastname@example.org with all your AGM details including date, time and main contact. We will then set up the meeting for you and supply the log in details closer to the date.
Bowls SA acknowledges that this is a challenging periodfor all and the Bowls SA Administration is endeavouring to take a ‘business asusual’ approach. With the Bowls SA administration Head Office currently beingunnattended and staff working remotely, please send any enquiries to email@example.com or byphoning (08) 8234 7544 please allow a response time of up to 1 business day.
– The Team at Bowls SA